Features Designed For Your Success
Participant Registration
Registration takes just seconds: participants complete a few simple fields, and they’re ready to go. Your organization can share a custom registration link before the event so participants arrive ready to check in without delay. For those who missed pre-registration, you can generate an organization-specific QR code from your admin dashboard. Post it at the entrance or keep it on a check-in manager’s device — participants can scan it on arrival and instantly receive their unique, reusable QR code.
Participant Lookup
Your event revolves around your participants — and so does EncoreEntry. With our participant lookup, you can instantly find what matters most: search by name to quickly see emergency contact details and access check-in history. Lightweight yet powerful, this tool ensures you always have the right information at your fingertips.
Manage Kiosks
Create as many kiosks as your event needs! Each kiosk has a custom name and defined time window for accepting check-ins and check-outs. This flexible setup lets you run multiple events at once, with unlimited connected devices at each entrance or exit. Check in the cast at the stage door, while arranging a dedicated pick-up point for younger participants — all fully tracked and synchronized.
Check-in History
Organization admins and check-in managers can view comprehensive attendance reports anytime. Filter by kiosk, date range, or participant to see exactly who checked in and when. Whether you need to confirm a performer has arrived or check when someone left yesterday, it’s all just a click away. Quick, clear, and built for accountability.
Head Count Tool
A must-have for emergencies or simple roll call. Create a live headcount list for any kiosk, starting from a specific date and time. See everyone currently checked in, mark them as accounted for, and store the snapshot for later reference. Ideal during evacuations or after breaks, so you always know everyone is safe — fast.
Rosters
Create as many rosters as you need—each one a list of expected participants organized into custom groups. Easily import your list, and the system will automatically match names to registered participants, making roster setup quick and effortless.
Monitor check-in status in real time with a built-in report that shows who has arrived and who’s still missing—so you’re always in the know.
Managed Check-ins
Check-in managers can easily run a dedicated check-in station right from their device. With lightning-fast participant lookup and QR code scanning, finding the right person takes only seconds. From there, managers can quickly check participants in, verify or update emergency contact information, and even add new participants on the spot — ensuring everyone is safely tracked in your dashboard, even if they didn’t pre-register.
User Management
Empower your team with unlimited check-in managers. Each user has access to their own dashboard, where they can launch kiosks, verify contacts, view attendance history, and more. Add or remove managers anytime to match your event’s needs — no restrictions, no extra cost.
Organization Settings
Customize EncoreEntry to fit your organization. Choose your time zone so attendance records always match your local schedule — no need for manual conversions. Set how often emergency contacts should be verified based on your needs. And if needed, you can override these checks right from the kiosk setup.
Launch Your Kiosk
Turn nearly any web-enabled device into a check-in station. Use a unique kiosk code or scan a QR code to launch — tablets, laptops, and phones all work. Activate as many kiosks as your event requires. For added security, enable a PIN code to keep the kiosk running, even around curious little hands.
QR Code Retrieval
Participants who register with an email address can easily retrieve lost QR codes. If they delete or misplace it, they can request a new one anytime. A single-use link is sent instantly, making it simple to re-access their QR code — especially helpful for seasonal events, so they don’t have to re-register each time.
Whether you’re managing a bustling rehearsal, opening night, or a full production run, EncoreEntry helps you keep cast, crew, and students safe and accounted for — effortlessly.
Bring clarity, security, and peace of mind to every performance. Start today and see how simple managing your check-ins can be.